Vannin Chief of Staff has been retained by the leading expert witness platform for law firms, providing attorneys with access to world-class experts, unparalleled intelligence, and innovative legal technology. With over 14 years of excellence, our client serves clients with a subscription-based model, ensuring consistent innovation and a client-first approach. PE-backed, our client is poised for substantial growth, leveraging market leadership and strategic expansion opportunities.

Chief of Staff Role

Our client is seeking a Chief of Staff to join their dynamic leadership team and work closely with the COO/CFO. This pivotal role will operate as an extension of the COO/CFO, owning strategic initiatives, ensuring operational efficiency, and driving company-wide accountability for goals. The ideal candidate thrives in a fast-paced, entrepreneurial environment and excels at balancing strategic thinking with hands-on execution.

This will be a full-time, exempt position based 3-4x/week onsite in New York, NY.

Responsibilities

Executive Team Support and Strategy:

• Partner with the COO/CFO to prioritize and execute strategic initiatives aligned with company objectives.
• Enhance executive effectiveness by streamlining meeting preparation, creating impactful agendas, and driving actionable follow-ups.
• Represent the COO in cross-functional initiatives and act as a trusted liaison between the executive team and broader organizational stakeholders.

Operational Excellence:

• Manage and refine KPI structures, ensuring alignment with business objectives and behavior incentives.
• Drive company operating cadence, including the preparation of board materials, quarterly reviews, and leadership offsites.
• Oversee financial and operational reporting, including weekly, monthly, and quarterly dashboards.

Strategic Projects & Analytics:

• Lead ad hoc analyses to uncover actionable insights and propose process improvements.
• Support due diligence and integration for potential M&A opportunities.
• Proactively identify areas for operational enhancement and design innovative solutions to optimize efficiency and performance.

Communications:

• Craft and deliver high-quality presentations for board meetings, internal reviews, and other key stakeholder engagements.
• Facilitate clear and consistent communication across the leadership team and broader organization.
• Support company culture by embodying the company's core values. 

Recommended Minimum Qualifications

• Bachelor’s degree in Business, Finance, or a related field.
• 5–8+ years of experience in management consulting, investment banking, or strategic operations in high-growth organizations.
• Advanced analytical and technical skills, including financial modeling and proficiency in Excel.
• Demonstrated ability to manage and prioritize multiple projects with a focus on delivering measurable results.
• Exceptional communication skills, with experience delivering high-impact executive presentations.
• Proven track record of successfully managing operational frameworks (e.g., KPIs, financial reporting).
• Strong business acumen, organizational skills, and adaptability to thrive in a fast-paced environment.

Preferred Skills & Attributes

• Experience with private equity-backed companies or working within a subscription-based business model.
• Familiarity with operational methodologies like OKRs, EOS, or similar frameworks.
• Hands-on experience with M&A, including due diligence and integration.
• Leadership experience in roles with increasing responsibility and scope.
• A passion for innovation and continuous improvement, aligned with a solution-oriented, fail-fast culture.

Compensation Range: DOE $150,000 - $200,000 USD annual salary + 25% bonus

Why Work for Our Client?

• Comprehensive benefits package, including health insurance, 401(k) matching, and more.
• Hybrid work model with an engaging and fast-paced environment at our client's NYC headquarters.
• Opportunity for career advancement into leadership roles, such as COO or Head of Strategy, within 2–3 years.

What to Expect from Our Selection Process

Our selection process is designed to evaluate your strategic and operational acumen while ensuring a mutual fit. Steps include:

1. Vannin Chief of Staff Screening: 15 minute phone interview & 30 minute video interview
2. Initial interview with the COO.
3. Panel discussion with key leaders.
4. Case study presentation to assess problem-solving and analytical skills.

Our client is committed to creating and maintaining a diverse and inclusive workplace where our employees can thrive and be themselves! We welcome all persons into our community. We embrace the diversity of gender, gender identity or expression, race, color, religious creed, national origin, ancestry, age, physical and mental disabilities, medical condition, genetic characteristic, sexual orientation, marital status, family care or medical leave status, military or veteran status, or perceived membership in any of these groups.